Cancel a Purchase Invoice

A Purchase Invoice may be cancelled from the Supplier/Creditor Purchases module by Administrators of the system.  Invoices may be cancelled if the corresponding Job is cancelled or if it contains inaccurate and un-editable details.

Note: Only un-posted invoices can be cancelled.

How to Cancel an Invoice

1. In the main menu navigate to Suppliers/Creditors > Purchases.  Existing Invoices are displayed in date order.

2. To find the required invoice use the search boxes to filter the Invoice records.  See Searching for Purchase Invoices for further details.

3. Select the Invoice to view the details at the bottom of the Purchases module.

4. Select the Cancel button  .

5. A pop up window will open to confirm the cancellation. Click Yes.

6. Enter the reason for the cancellation, and click Continue.

Result: the Invoice is voided and the charge lines cleared. The status of the Invoice is changed to C.

How to Reverse the Cancellation of a Purchase Invoice:

1. Follow the steps above and select the Cancel button   again to un-cancel an Invoice. Note: Charges will not be automatically created, and must be manually added to the Invoice.