Reverse a Posted Purchase Invoice

Purchase Invoices may be reversed to edit incorrect details, such as the date or charges. Keep in mind that reversing an invoice is preferable to creating a credit note for any incorrect charge amounts.

Reversing a Purchase Invoice also voids the Supplier Invoice Journal created during the posting of an invoice. In addition, reversing an invoice removes it from the Supplier’s General Ledger and resets the Invoice Status to N.

Note: An Invoice may only be reversed if the current General Ledger period is open, and if the user has the appropriate Moveware permissions and access.

How to Reverse an Invoice:

1. Find the required Invoice (see Searching for Purchase Invoices) and select it to view the details at the bottom of the module.
   
   

2. Select the Reverse button:

3. A pop up window will appear to confirm the reversal. Click Yes.
   
   

4. Enter a reason for the reversal. This reason will appear on the voided journal for later review if necessary. 
   
   

5. The Invoice is unposted from the Suppliers and General Ledgers.