Create Customer Transactions
- Silas Canning (Unlicensed)
Analytics
The Create Customer Transactions window can be accessed here: Administration > Utilities > Create Customer Transactions.
Moveware provides the option to enter open balance transactions for outstanding customers when they begin using the new system. These transactions are not invoices and, as such, will not contain any tax information. A transaction can be made for the outstanding amount only for each outstanding invoice so that future receipts can be applied accordingly.
Overview of Fields
Field | Description |
Debtor Code | Enter the Customer/Debtor Code that the transaction is for |
Debtor Name | Populates from the Customer/Debtor Code |
Description | Description to appear on the transaction |
Currency | Currency of the Customer/Transaction |
Exchange Rate | Exchange rate at the time the transaction was initially created |
Transaction Date | Transaction or accounting date of the transaction |
Reference | Original Invoice or transaction number |
Branch | Branch the transaction is for |
Type | Type of transaction: IN (Invoice), CR (Credit Note), ADJ (Adjustment Note) |
Amount | Amount of the transaction. This is the outstanding amount. |
Debtors Control | Accounts Receivable account in the general ledger |
Equity Account | Balancing Equity account |
How to Enter Open Balance Transactions
Open the Create Customer Transactions window.
Enter each transaction as required.
Once the relevant information has been entered, a transaction is created against the customer in Moveware. The transaction is essentially a two-sided journal debiting the customer’s control account and crediting a balance account. Typically, this balancing account is an equity account called Open Balance Debtors. These accounts are specified at the bottom of the window:
Debtor’s Control: specifies the customer’s control account. For example, trade customers or accounts receivable.
Equity Account: specifies the balancing equity account. For example, open balance customers.
Once all transactions are completed, run a trial balance in Moveware to compare with the trial balance from the previous accounting system.