Create a Deduction to the Commission

A linked account is required to setup driver deduction in Moveware. This will need to be done in General Ledger > Setup. The user will either need to create a new account (see Create GL Account) or link an already existing account: 

There can only be one linked account, and an error will arise if a second Driver Deductions account is created (on save). 

Once the account is created, a Supplier Product needs to be created and linked to the GL account (see Create A Supplier Product): 

Once those are setup in the system, there are several ways to record deductions to the commissions receiver in Moveware. 

1. Create a Quick Payment to the commission receiver: 

Create a normal Quick Payment from the Quick Payment screen (see How to do a Quick Payment). The supplier needs to be set as the commissions receiver and the account needs to be the Driver Deduction account. Other amounts could be added to this screen which won’t show up as a deduction if it’s not going directly to the Driver Deduction account (Paying for other services for example). 

1. Create a Purchase Invoice to the Commissions Receiver:

Create a normal Quick Payment from the Quick Payment screen. The supplier needs to be set as the commissions receiver and the account needs to be the Driver Deduction account. Other amounts could be added to this screen which won’t show up as a deduction if it’s not going directly to the Driver Deduction account (Paying for other services for example). 

2. Create a Purchase Invoice to the Commissions Receiver:

Creating a purchase invoice to the commission receiver and using the Driver Deduction product will create a purchase invoice that will need to be paid. This is similar to how the Quick Payment option above worked where other balances can be added to the purchase that are non-deduction in nature. 

3. Creating a Driver Deduction on a Third Party Purchase Invoice:

In the above example, there were 2 drivers who had gas covered by the company and needs to be recorded as a deduction. The normal purchase invoice should be created to the supplier (Esso Gas). Top line for 100.00 as a normal expense is used (Expense account 50600) then each driver is recorded on the separate line which is the Driver Deduction product (Description manually edited). Once the amount that is being deducted is entered, the line must be linked to the specific driver. Double clicking on the Inventory line will open the Inventory Lookup. Here, filtering by Labour, and selecting the driver will assign the deduction to the linked driver. 

The Commissions Tab will list all the deductions still unprocessed: