Un-Apply a Payment

Users have the ability to unapply portions of payments from purchase invoices on the Payment Listing screen. By selecting the purchase invoice in the Payment Listing section of the screen, the details for the payment will be located in the Payment Entries portion of the screen.  

By selecting an applied amount on this screen, the Unapply button will appear if the portion that is highlighted is applied to a purchase invoice. In the below example, the 1,250.00 amount would not have the Unapply button available since it was a payment on account. If that payment was subsequently applied using the Apply tab at a later date, it would still be unavailable since it was not applied during the initial payment.  

Example: Payment for 4,500.00 was split 3 ways. 1,750.00 towards purchase invoice 400056, 1,500.00 towards purchase invoice 400057, and an unapplied amount paid on account of 1,250.00:  

1. On the Supplier Management > Inquiry tab, amount is fully applied, showing an outstanding balance of 0.00.  
    

2. Selecting the amount applied to purchase invoice 400056, and using the Unapply button to return the balance to an unapplied balance.  
   
   

3. After unapplying the balance, reviewing the Supplier Management > Inquiry tab, the balance has been unapplied from purchase invoice 400056 returning it to showing a balance of 1,750.00 and returning the payment balance back to -1,750.00 as an unapplied balance.   

Once the amount is unapplied, it can be reapplied to a purchase invoice by using the Supplier Management > Apply tab as necessary.