Place a Purchase on Hold and Transaction Notes

The Supplier Management Inquiry tab is used to manage the records of the Supplier through placing Purchase Invoices on hold and placing notes on transactions. 

How to Place a Purchase Invoice on Hold

Placing an Purchase Invoice on Hold is done by selecting the invoice from the list, and then pressing the Hold/Unhold button: 

Once an invoice is placed on hold it will be highlighted in pink and it will not be able to be processed further, disabling the Purchase Invoice from being paid. The field next to the hold/unhold button will show the total of all Purchase Invoices on hold for the Supplier.  

To take the invoice off hold, select the invoice and press the Hold/Unhold button. 

Transaction Notes

Often used in conjunction with the hold button, there needs to be notes placed on the invoice to explain the reason for hold. Place Transaction Notes in the bottom right-hand side of the screen, and save the message: 

These notes will remain on the transaction and will show up in some reports that look at the invoice level.