Enter an On-Account Payment

Payments may be put On Account if they are for Purchase Invoices that have not yet been created.

To enter an On Account Payment:

1. Follow steps 1 to 6 of Entering a Payment.

2. At step 3, do not apply the payment to any invoice. When the payment is saved you will be prompted to put the payment on account and if desired add a comment.

3. At a later date after the invoice is created the on account amount can be applied to the invoice.

When an Invoice is received for a Payment entered On Account (as above), there are two un-matching transactions on the Supplier’s account. These transactions can potentially remain outstanding. To resolve this issue Moveware now has the functionality to Apply On Account Payments to Invoices and clean up the Account.