Receipts Import

The receipt import screen gives users the ability to import receipts into Moveware and have them automatically applied against an invoice or customer, based on a unique reference number from the description on their bank statement. 

Users should export a bank statement containing only receipts from their banking portal to import into Moveware. On import, the system should look for an appropriate match for the given link and highlight each line that has been matched. Moveware will search through all text fields to and match the data against the following records: 

1. Removal Plan (Job) 

2. Invoice number 

3. Customer code 

If the ‘Link To’ drop down is set to All, the match will be performed again each record in this order, otherwise the match will be performed against the selected module only. If a statement description contains multiple references, Moveware will always apply the first one found. For transactions without a match, the user can select an option from the ‘Link To’ drop down and then click the   icon to assign transactions manually to a module. This will bring up a table for the user to select the correct removal or invoice.

Once all transactions have been allocated, users can click the post  icon. If a link has been made to a removal or invoice, the receipt will be applied to the invoice. If the payment is put to a Debtor code, the receipt will go on the customer account to be applied later. When the user clicks post, allocated transactions should be removed from the list. Any other transaction will be left on the list until posted or deleted.

The receipt import screen will only work for bank accounts and invoices in local currency. 

Our receipt import screen will work exports from the following banks: 

• ANZ 

• Bank of NZ 

• Westpac NZ 

• Westpac (PayWay) 

We also integrate with receipts exported from the following accounting packages 

• Great Plains

• Sage 100

If you require an interface for a bank not listed here, or have any questions, please contact Moveware.