Employee Management – Details Fields

First Name

Employee’s First Name.

Middle

Employee’s Middle Name.

Last Name

Employee’s Last Name.

Preferred

Employee’s Preferred Name.

Title

Mr, Mrs, etc.

Diary Name

The Daily Diary / Operations Diary screen will display an employee’s name using this field, provided the System Parameter “Display Diary Name for Labour in Daily Diary” is activated (given a Value of Y). Commonly used to display a nickname instead of the employee’s actual name.

Home Address

The employee’s home address.

Suburb

The employee’s home city/suburb.

State

The employee’s home state.

Post

The employee’s home post code.

Postal Address

The employee’s postal/mailing address.

Home

The employee’s home phone number.

Work

The employee’s work phone number.

Mobile

The employee’s mobile/cellular phone number.

Fax

The employee’s fax number.

Email (W)

The employee’s work email address.

Email (P)

The employee’s personal email address.

Emerg Contact

The employee’s emergency contact person.

Phone

The employee’s emergency contact phone number.

Award

Awards (modern awards) are legal documents that outline the minimum pay rates and conditions of employment.

To add additional awards you can go to Administration->Movewar Setup->Codes Management. Select "Pay Award" from the list and add a new one.

Add to Phone List

Check this box to add to the Internal Phone list. Press F5 to bring up this list.

Previous Occ

The employee’s previous occupation.

License No

The employee’s driver’s license number.

Nationality

The employee’s nationality.

Expiry Date

The employee’s driver’s license expiry date.

Languages

Languages spoken by the employee.

Rating

A rating field for classifying employees.

Supplier

The Supplier linked to the employee. Used for associating employees with the Supplier who invoices you for the employee’s services.

Product

The Supplier Product linked to the employee.

Agent

The Agent the employee works for.

Branch

The Branch the employee is a part of.

Prev

Your previous software’s employee ID, or another employee ID.

Username

A custom username you can set up for the employee. If the System Parameter “Use System Usernames as well as Initials” is set to a value of Y, it will allow the user to log in to Moveware using this name.

Current Status

Active or Inactive employee.

Employee Status

To designate full-time, part-time, subcontractor, etc. This list is customizable in Codes Management when you select Employee Status from the Type dropdown.

Type

Select “Field” for non-office employees and Office for office staff.

Gender

The employee’s gender. This list is customizable in Codes Management when you select Gender from the Type dropdown.

Role

The employee’s role at the company. This list is customizable in Codes Management when you select Role from the Type dropdown.

Group

An employee group, to assist with payroll or reporting on a set of employees. This list is customizable in Codes Management when you select Employee Groups from the Type dropdown.

Department

The department the employee works in. This list is customizable in Codes Management when you select Department from the Type dropdown.

D.O.B.

Employee’s Date of Birth.

Start Date

Employee’s Start Date at your company.

Date Terminated

Employee’s Termination Date at your company.

Last Review

The employee’s last performance review date.

Next Review

The employee’s next performance review date.

By

The person who terminated the employee.

Visa

Work Visa information.

Expiry

Work Visa Expiry date.

Moveware User

If the employee is a Moveware User, set to Y.

Estimator

If the employee does inspections/surveys, set to Y.

Move Manager

If the employee is a Move Manager/Coordinator, set to Y.

Acct Manager

If the employee is an Account Manager, set to Y.

Credit Controller

If the employee is a Credit Controller or works with Accounts Payable, set to Y.

Relo Consultant

If the employee is a Relocation Consultant, set to Y.

Labour

If the employee works as a Labour / Crew resource, set to Y. This allows them to be assigned to Jobs via the Daily Diary / Operations Diary.

Template

Template employees are used when you recruit temporary labour, to avoid having to create a new employee record for each temporary crew used.

Hire Labour

This indicates in the Daily Diary/Operations Diary that the employee is part of a hiring agency.

Costing Item

Costing Items represent groups of employees such as Packer, Driver, or Helper. When setting up a Costing Item, set this to Y. From the Employee Search screen, Costing Items can be toggled to yes at the bottom of the screen. Labour Rates can then be set against entire employee groups, affecting all employees within that group.

Mobile User

If the user should have access to one of Moveware’s mobile products, choose it from the list.

Picture

A picture of the employee. Double click to add a picture.

Reason for Termination

The reason the employee was terminated.

Comments

General comments pertaining to the employee.

Branches

Branches under which the employee should be available to add to a Job. For instance, if an employee is part of Branch A, but branches B and C must be able to add them as resources on their Jobs, double click on the Branches field, and select branches A, B, and C from this list.

Cost Centres

If an employee should only be viewable on the Operations Diary for certain Cost Centres (Types of Jobs), choose the Cost Centres that apply. For instance if the employee should only be available for DOM jobs, choose only DOM and that employee will not be on the list for other Types.

Sort

The sort order of the employee on the dispatch screen. Enter a number for each employee, and they will be sorted numerically.

Commission %

The percentage of commission that a Sales Rep earns against the revenue of each Job where they are the Sales Rep.

Commission Type

A way of grouping employees by their commission structure to facilitate reporting. This list is customizable in Codes Management when you select Commission from the Type dropdown.

Calc Type

The Calculation Type of an Employee’s costs. Using the Labour Rates tab of Employee Management is a better way of setting employee costs.

Cost Type

The listing of Costing Items (see above for a description of Costing Items). Add an employee to their respective costing items and they will display on the Operations Diary. Hold Ctrl and click to add to multiple Cost Types.

Skills

To record skills, certifications, training courses taken, etc. This list is customizable in Codes Management when you select Skills from the Type dropdown.